It is important to make a good impression with each corporate event, which is why special coordinators are such busy people. Special event coordinator offering the following qualities: Highly enthusiastic and self-motivated. Oversee the recruitment and training of more than 200 volunteers for special fundraising events such as walk-a-thons in assigned communities. Support sales reps in opening new accounts and upgrading existing service. ), Used Event Management Systems (EMS) to organize, track events, and submit catering invoices, Designed e-newsletter (constantcontact.com) to promote museum events, Supervise a staff of twenty-five representatives during the execution of 5-6 events each week, Coordinate the purchasing, receiving and distribution of customer gifts and amenities, Prepare events costs for all special events and promotions to be submitted for analysis, Handle various office duties such as maintaining accurate files, staffing for events, payroll and other assignments as delegated, Supervise the production schedule and implementation of advertising including digital, print, billboard, radio, email, brochures, and Facebook, Develop marketing messages and promotions, write content, create advertisements and flyers, Coordinate the Corporate Challenge, a program that encourages participation in our races by building relationships with area wellness/ HR professionals, Work with vendors to design and order clothing, medals, and prizes, Assist with event planning and logistics including race routes, weekend schedule of events, site layouts, licensing, etc, Assist with the planning and execution of other Parks and Recreation events such as youth and adult sports tournaments, the Polar Plunge, Field of Screams, Winter RecFest, Create the Spring/ Summer Activity Guide for the Parks and Recreation Department, a 16 page professionally printed program guide. Met with restaurant staff to discuss event prior to execution. Quickly and effectively solve customer challenges. Explore our special events coordinator resume templates at Rocket Resume. Ability to prioritize and manage multiple tasks, Develops and demonstrates skills in community organization, relationship building, talent identification and leadership development, Excellent computer skills include Microsoft Office (Word, Excel, PowerPoint), Email and the ability to learn donor software systems, Detail-oriented with strong organizational skills, the ability to prioritize and multi-task in a deadline driven environment, Excellent computer skills including Email, Word, Excel and PowerPoint. For resume writing tips, view this sample resume for an event coordinator that Isaacs created below, or download the event coordinator resume template in Word. Generated all correspondence to clients including proposal letters, and thank you letters. ), Understanding of fundraising and organizing/planning of special events, Planning and coordinating Big Green Booster Club Fundraising events, Liaising with Event Managers and Front of House, coordinate check-in and event personnel for all events, Assisting with the Big Green Ambassador program, Assisting staff in donor research and stewardship, Maintaining Young Graduate and M Club databases, Coordinating and implementing the special events program, Organizing small, medium and/or large sized events in Washington, DC and locations around the country, Administrative tasks include completing sales packets, filing, completing settlements, ordering office supplies and answering phone calls, Manage event budget, including setting initial goals, paying vendor invoices, and reconciling post event, Keep an organized planning checklist including budget and detail tracking, Lead all coordination of volunteer and staff assignments for events--organizing, delegating and communicating tasks well in advance of the event, Preference given to candidates possessing an understanding of donor/ticketing/constituent database systems, Events require lifting, walking, and periods of standing, Answer incoming special events questions and marketing calls in a friendly, professional and timely manner, Work with Development Services to assist in processing event-related transmittals and updating Raiser’s Edge database, Assist in arranging and facilitating special events and activities, and coordinate an event from conception to clean up, Manages event ticket blocks including ticket pick-up, auditing of tickets and distribution of tickets to guests, Works with The Group scholarship student recipients in assembling their profiles and exhibiting their work at the annual Group scholarship luncheon, Provides onsite support, leadership, volunteers, and troubleshooting during Office of External Relations events. Conducted presentations on diabetes to clients, securing corporate sponsorships and employee involvement. Designed adds and flyers for upcoming bands and events. This section, however, is not just a list of your previous special events coordinator responsibilities. Glitz and glamour, this industry is full of it. Looking for cover letter ideas? Activities include preparing agendas, rosters, meeting announcements, minutes and other reports as requested. Event Coordinators handle every aspect of trades, shows, conferences, business meetings, weddings, and parties from meeting with the clients to discuss requirements to evaluation. Resume Template for Special Events Coordinator Brandon Haight Professional Summary Energetic Special Events Coordinator with a dynamic network of subcontractors to help make any event memorable. Special events Coordinator Cover Letter . A position as a special events coordinator in a nonprofit environment where my excellent organization, planning, and interpersonal skills can help in driving revenue and growth for the organization. Key responsibilities listed on a resume sample for Special Events Coordinators include discussing requirements with clients, creating event concepts, estimating costs, negotiating contracts with vendors, monitoring the event during execution, and paying bills. ZipTip: Including a section on your resume for Volunteer work is a great way to showcase your experience outside of your professional work history. The section work experience is an essential part of your special events coordinator resume. Well-disciplined and a self-starter that is extremely resourceful, Active listening, analytical, and problem solving skills, Work effectively with staff, volunteers and external contacts to build and maintain successful teams, Coach and develop volunteers and to work effectively with diverse populations, High level of integrity, diplomacy and initiative, Work a flexible schedule, including evenings, early mornings and occasional weekends, Commitment to the mission of the Alzheimer’s Association, Demonstrated experience and excellent writing skills, Excellent organizational skills with the ability to meet deadlines, and prioritize work effectively, Demonstrated interpersonal, organizational, and problem solving skills required, Excellent interpersonal skills and time management, Advanced organizational and customer service skills with a strong work ethic, Demonstrated organizational skills and the ability to juggle multiple projects simultaneously, Excellent written, verbal and negotiation skills, Demonstrated effective written and oral communication skills. Project Coordinator Skills and Responsibilities. Assisted in developing, planning and executing events, meetings, tradeshows and incentive programs. Full Name [Street, City, State, Zip] | [Phone] [Email Address] SPECIAL EVENT COORDINATOR Career Summary. Upload prequalified guest lists into, and pull reports from the ACSC Casino Database software. Carry out customers requests for songs, and insured customer satisfaction. Plans and executes the organization's signature annual fundraising events simultaneously, as well as numerous third-party and cultivation events, as part of the Special Events team. It's meant to present you as a wholesome candidate by showcasing your relevant accomplishments and should be tailored specifically to the particular special events coordinator … Physical activities, such as setting up exhibits, carrying supplies and patrolling the event space, are often necessary. Special Events Coordinator Plan, coordinate and execute large scale events each semester including: Back to School Dance, Casino Night, Arts & Crafts Fair. Professional Summary. Events Coordinator Resume Example. © 2020 Job Hero Limited. Special Events Coordinator role is responsible for organizational, interpersonal, computer, deadlines, microsoft, software, training, customer, email, excel. Dec 31, 2019 - Special events Coordinator Cover Letter Special events Coordinator Cover Letter . 7,104 open jobs for Special events coordinator. Exhibits friendly and helpful attitude, Strong organizational skills including logistical coordination. Impressive Special Event Coordinator Resumes Made Easy! Proficient with Macintosh products, Microsoft Office programs and database management. Organizational Abilities. Based on our collection of example resumes, Special Event Coordinators should demonstrate strong communication and negotiation abilities, fast thinking, good math skills, customer service orientation, and time management. Special Events Coordinators organize a variety of events, from conferences to weddings. Supervise and support the Fundraising Development Team on the coordination of logistics as a leader and liaison for all sponsors. Supported a Nationally winning sales team, winning multiple awards nationally due to a desire for excellence. Other skills that can be helpful in securing an interview with most clients or employers include: Minimum of two-year special event planning or … ), Organization - Ability to maintain an organized workspace and have the skills necessary to keep an easily understood filing system, Able to communicate effectively in English, both in verbal and written form, Manage time effectively based on daily schedule, Exceptional organizational skills and management of people, 3 – 5 years prior experience in Events, Facilities, or Property Management, Prior experience in events, facilities, or property management, Work effectively and diplomatically with a variety of on and off-campus constituencies, Computer Skills: Outlook, MS Office (Excel, Word), Office experience required or equivalent combination of education and experience in not for profit mass market events, Demonstrated understanding of fundraising and organizing and planning special events, Experience recruiting, training, and mobilizing volunteers, Three years of experience in a related field; ideally working in a non-profit with fundraising, volunteer coordination and event management responsibilities, Previous Wedding Coordinating experience, preferably from within a 4-Star or 5-Star resort, Experience with Convio Luminate, Gmail suite, and fundraising ethics, Experience working with start-ups of various fields and/or in higher education, Strong working knowledge of Microsoft applications (Word, Outlook, Publisher, Access, PowerPoint), Performs excellent and professional service when working with external and internal guests, Demonstrated computer proficiency utilizing software such as Microsoft Office Suite, Adobe Photoshop, Illustrator, or related software, Experience with website management and design applications, Experience in an Administrative and/or Events Coordinator role, Work within a given budget, multi-task, and prioritize in a well-organized manner, Experience with Convio, Gmail suite and Microsoft Office, Experience with Convio, Google Suite, and Microsoft Office, Maintain the highest level of customer satisfaction, as evidenced by post-event surveys and general client feedback, Able to organize, prioritize, and coordinate multiple tasks under daily deadlines, Build effective relationships with and provide support to internal and external customers, Detail oriented, ability to prioritize tasks and able to work under pressure with multiple deadlines, Previous experience with graphic design software, Proven ability to manage and direct groups of people in an event atmosphere, Event management experience, preferably in the hospitality industry (catering or convention services specialties), At least 6 months of event planning experience, Experience in administrative work and event planning, Drive and maintain a valid and/or current Nevada driver's license, Three years event management experience required, Experience in data-based information systems, Experience with Delphi, Open Table, Guest Center, Experience with database data entry and able to work independently to update Shareholder database as needed, Friendly and personable with a positive, helpful attitude, and strong work ethic, Pecial events management and volunteer coordination experience (Required), Detail oriented and understand the importance of customer service in regards to events and the guest experience, Experience in event or festival production, Kneeling, crouching, reaching, pushing, pulling, and lifting, Advising key management officials on matters of protocol relating to NMAAHC special events frequently involving high-ranking U.S. and foreign dignitaries; and, Assisting events director and marketing department with key event elements including set-up, implementation, management, and take down, Working knowledge of hospitality or restaurant industry, costuming, floral arrangement, and entertainment, Directing and coordinating the activities of vendors and support units engaged in special events functions, Participating in the development and execution plans for existing and future activities for the museum, Overseeing budget and budget processes for special events, Willing to work a flexible schedule of days, evenings, nights, overtime, weekends, and holidays as required for events, Willing to work a flexible schedule of days, evenings, nights, weekends, and holidays as required for events, Working knowledge or Outlook, Word, Excel, Adobe and Power Point, Working knowledge of Outlook, Word, Excel, Adobe and Power Point, Constant manual dexterity, sitting, reading, writing, using computers, hearing, speaking, Utilizes computers for word processing, mail merging, maintaining lists, updating database records, and producing varied reports, Manage committee meetings, including monitoring activities, planning agendas, and recording and distributing minutes, Constantly lifting, carrying, pushing and pulling documents up to 20 lbs, Plan and facilitate planning committee meetings including distributing agenda and taking minutes, Assists in coordinating any event staff as needed, including assigning tasks and responsibilities pre, during, and post event, Assist Production Manager with needs such as copying, providing information to acts, getting artists list to box office or other similar functions, Work a flexible schedule, including late evening, early morning and weekends as needed, Be comfortable collaborating, cooperating, and leading teammates across the entire Office of Undergraduate Admissions, Planning, coordinating and executing corporate events, Tracks event budget, including paying vendor invoices, and reconciling post event, Schedule committee meeting and reserve meeting locations, Assists with settlement of event by providing information and determining fiscal accuracy of fees, Frequently standing and/or walking 20 to 30 ft and occasionally up to 1000 ft, Is detail oriented and has excellent communication skills, Anticipate project needs, discern work priorities, coordinate and monitor event timelines, and ensure deadlines are met, Fosters goodwill for the BPS brand in the local community, Negotiates and contracts with vendors; monitors delivery of goods and services to ensure contact terms are satisfied, Handle several projects simultaneously, prioritize and work under pressure, Demonstrated ability to proactively manage projects and timelines in organized fashion, Excellent referrals from previous employers, Assist couples with pre-wedding planning, managing weddings according to contracts, and post-wedding evaluating, Instinctively recognizes problems and is confident in making necessary adjustments including deferring to another professional’s recommendation, Coordinate all radio station on-site promotional activities to include scheduling, signage, parking, etc, Assist guests with planning and processing banquet event orders, Collect and process event related information, including such things as contractual and lodging questions and special needs requests, Create and distribute briefing templates and briefing information to colleagues as events are scheduled with leadership, Intermediate or expert skier/rider, comfortable working in high alpine extreme weather conditions, Manage, coordinate, and implement all aspects of assigned fundraising events such as Walk to End Alzheimer’s, The Longest Day, RivALZ, the annual Gala, and other events as assigned. Maintain quality control/satisfaction records, constantly seeking new ways to improve customer service. Played a prominent role in the Walk to Defeat ALS' growth from $215,000 raised annually to over $390,000, an 80% increase. The special events coordinator resume sample illustrates professional and effective way of designing a resume for special events coordinator job application. Build Your Own Now. Special event coordinator job description sample, including tasks, skills, and responsibilities to edit to attract top candidates for your business. Events Marketing Manager Resume Samples and examples of curated bullet points for your resume to help you get an interview. Contacted Dietitians to determine level of interest and set appointments for Area Sales Managers, Computer And Electronics Engineering Technology, Electrical Engineering Communications Technology, Provided outstanding customer service to both internal and external customers, Organized and planned at least one major event per month, Organize and manage over 600 volunteers for support of the Susan G. Komen Race for the Cure Event. Other job applicants that can use this template are – Meeting Coordinator, PR Coordinator,Events Coordinator and Conference Coordinator. Plans, organizes, coordinates, promotes, and facilitates special events including weddings, birthday parties, corporate events, and picnics. This work ranges from finding appropriate venues to selecting vendors to publicizing events through print, electronic, and online media. The best examples from thousands of real-world resumes, Handpicked by resume experts based on rigorous standards, Tailored for various backgrounds and experience levels. Creating invoices and composing professional letters to clients, Assisting in analyzing data and maintaining accurate records, Responsible for accepting payments via cash, check and credit card transactions, Using effective communication skills to provide excellent customer service, Create and organize methods to motivate student employees to work the special events, Assist in the project development brainstorm process for Campus Recreation, Designed and implemented scavenger hunt related to Campus Recreation areas, Draft initial event contracts and BEO’s as well as other admin duties, including revenue report and RTP, Contact and coordinate with vendors for rentals, Provide on- site event assistance to external and internal groups, Liaise with internal and external clients in the weeks leading up to events, Take incoming sales calls and make detailed notes to relate back to team. 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